Meetup Host

Responsibilities

• Create run of show document for the meetup.
• Perform AV check with the speakers prior to the meetup.
• Start the meetup, and advertise on the appropriate channels.
• Lead the announcements, introduce the speaker, lead closing remarks, and select door prize winner.
• Create thread for retrospective.

Pre-Event

• Create the run of show document.
  • Create the Slido
  • Create the attendance form
• Arrange with the speakers to meet for AV check an hour before the meetup.

Day of Event

• Perform AV check with the speakers
  • Ensure that audio, video and share work.
  • Get links or copies of any presentation materials (slides, videos, examples, etc.)
  • Share the general run of show with the speakers and answer any questions on meetup flow.
• Start the retrospective thread in Discord
• Open the pre-meetup audio channel.
• Start the meetup at the stage.
  • Announcements
  • Speaker intro
  • Closing Remarks
  • Select door prize winner

Post Event

• Open the post-meetup audio channel.
• Review retrospective feedback.

Relevant Runbooks

• Create Run of Show Document
• Meetup Night-of Workflow