Finance Chair¶
The Finance Chair is the primary accountant for the PyTexas Conference and ensures that the conference executes within its budget.
Responsibilities¶
Here are the responsibilities of a Finance Chair, divided into three phases: pre-event, day of the event, and post-event.
Pre-Event¶
- Create a budget for the conference
- Create a break-even analysis and fiscal projection for the conference
- Work with the Conference Chair and Sponsor Chair to create a sponsorship prospectus
- Provide regular reports in every recurring meeting regarding the current financial state
- Monitor the bank account for income via tickets and sponsors
- Work with various other Chairs to ensure timely payment of bills, grants, honorariums, etc.
Day of Event¶
- Ensure all bills have been paid and payment has been received from all sponsors
- Aide other Chairs in their tasks
Post-Event¶
- Provide a final breakdown of the conference's costs and profits, with a final profit number
- Wrap up any lingering bills, sponsorships, and reimbursements
Relevant Runbooks¶
Past Conference Chairs¶
| Year | Name |
|---|---|
| 2019 | Jeremy Boyd |
| 2020 | Jeremy Boyd |
| 2021 | - |
| 2022 | Jeremy Boyd |
| 2023 | Jeremy Boyd |
| 2024 | Jeremy Boyd |
| 2025 | Laura Santamaria |